Administrative Assistant

Administrative Assistant
DuPage Housing Authority Wheaton, IL
careers@dupagehousing.org
Full-time
FLSA: Nonexempt

Job Description Summary:
The Administrative Assistant will provide administrative support to the Executive Director and/or other assigned leadership staff.

Essential Duties and Responsibilities:
The below statements are intended to describe the general nature and scope of the work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Provide comprehensive administrative and project support for the leadership team
• Manage complex calendars
• Assist with developing meeting agendas, briefing documents, and reports
• Draft and process correspondence as required; proofread and edit documents
• Assist with managing sponsorship commitments
• Schedule and organize meetings, events, and logistics associated with those functions
• Coordinate travel arrangements and maintain itineraries
• Prepare and process expenses and invoices
• Liaise between clients, partners, and outside vendors with professionalism and discretion
• Provide some personal support
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Schedules and attends meetings on behalf of the Executive Director, taking notes and recording minutes
• Prepares agendas and schedules for meetings
• Respond to FOIA Request
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Serve as a back-up to the front desk receptionist
• Performs other duties as assigned

Required Skills/Abilities: 

• Excellent organizational and time management skills required
• Advanced proficiency in Microsoft Office Suites
• Proficiency in Excel
• Advanced proficiency in Canva
• Superior communication and interpersonal skills to interact daily with internal/external individuals in various circumstances in person, on the phone and in writing
• Must be highly detail-oriented and organized
• Strong ability to prioritize and multi-task, in a fast-paced environment
• Ability to work independently

Education and Experience

• High school diploma or GED required, Bachelor's degree in a related field preferred
• Minimum 3-5 years of experience in an administrative role

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to10 pounds at a time

Pay Range:
$25.64 - $28.21 per hour

Benefits:
Medical, Dental, Vision, Life Insurance, 401(a) & 457(b) Retirement Plans.

DuPage Housing Authority is an Equal opportunity Employer (EOE).