Skip to Main Content
menu
630.690.3555 Help Center
Home
|
News Archives
DuPage Housing Authority Logo Kendall Housing Logo
Applicant Café Resident Café Landlord Café
Housing Programs
HCV/Section 8
Portability
Applicant Café Resident Café Landlord Café

November 18, 2021 DHA Board Meeting Minutes

More 

MINUTES OF THE BOARD OF
COMMISSIONERS OF THE DUPAGE HOUSING AUTHORITY
Thursday, November 18, 2021

Pursuant to executive order 2021-15 signed by Governor Pritzker and guidance provided by legal counsel, DuPage Housing Authority conducted this meeting by use of electronic means using Zoom, without a physical quorum present in the boardroom.

In Attendance: DHA Commissioners, Dru Bergman, John Berley, Dawn DeSart, Jessica Garmon, Stefanie Hood, Candace King and Chairperson Ingram.

Also present were Executive Director Kenneth Coles; Compliance Manager Lisa Howe; Special Counsel Jean Kenol; and Sr. Administrative Assistant Susan Martin.

  • CALL TO ORDER
    The meeting was called to order by Chairman Ingram at 8:47 a.m.

  • ROLL CALL
    A roll call showed that seven Commissioners were present, a quorum.

  • PLEDGE OF ALLEGIANCE

  • PUBLIC COMMENT
    There were no public comments.

  • APPROVAL OF MINUTES
    Commissioner DeSart made a motion, seconded by Commissioner Garmon, to approve the minutes of October 21, 2021. The motion carried unanimously.

  • FINANCIAL REPORT
    Finance Chairman Bergman reported on developments including:

    • The Finance Committee met on Nov. 16, 2021 and reviewed Sept. Financials. While DHA is currently recruiting for a Finance Manager; Compliance Manager Howe, along with Christie Wise Consulting continue to oversee the Finance Dept. Following best practices, the financial report is now exported directly from Yardi, so formatting will look different from former reports, yet information is precise. Payroll will now be accrued annually instead of monthly by recommendation of CPA Christie Wise, and approval by the executive director. Noted under Payment Details, Ms. Howe was not attending conference several times, but her name was recorded for various other staff attending. Correction of names has been completed on the updated version. Bank fees continue to be on the radar for the Finance Committee.

    • The Audit is moving forward. Our exemplary tenant files are being used as a model by CLA.

    • Cyber liability is working toward completion.

    • The HUD Oct. payment was made in Oct.

    • Committee will meet in Dec. and review annual Employee Health Insurance renewal.

  • EXECUTIVE DIRECTOR'S REPORT
    Executive Director Coles explained reasons for the decline of Security Deposit Grants. Finance staffing discussion with Commissioners willing to post position on their Linked In platforms.

  • UNFINISHED BUSINESS
    There was no unfinished business.

  • NEW BUSINESS
    • Resolution 2021-22 Acceptance of Payment Standards. This is the annual rental rates provided by HUD with allowable revisions by DHA. Commissioner Berley made a motion, seconded by Commissioner DeSart, and the motion carried unanimously.

    • Resolution 2021-23 Approval of 2022 Board Schedule. Commissioner DeSart made a motion, seconded by Commissioner Garmon, and the motion carried unanimously.

    • 2022 Commissioner Travel Roll Call for two Commissioners to travel to conferences was authorized by unanimous vote.

  • EXECUTIVE SESSION
    Commissioner King made a motion, seconded by Commissioner Berley, to recess into executive session to discuss personnel (Section2(c)(1)); and to adjourn at the end of the executive session, with no return to public session. The motion carried unanimously and the Board recessed into executive session at 9:31 a.m.

Respectfully Submitted,
Susan Martin
Sr. Administrative Assistant/Recording Secretary