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June 17, 2021 DHA Board Meeting Minutes

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MINUTES OF THE BOARD OF
COMMISSIONERS OF THE DUPAGE HOUSING AUTHORITY
Thursday, June 17, 2021

Pursuant to executive order 2020-07 signed by Governor Pritzker and guidance provided by legal counsel, DuPage Housing Authority conducted this meeting by use of electronic means using Zoom, without a physical quorum present in the boardroom.

In Attendance: DHA Commissioners, Dru Bergman, John Berley, Dawn DeSart, Stefanie Hood, Candace King and Chairperson Ingram.

Also present were Executive Director Kenneth Coles; Finance Manager Christine Celeste-Wade; Special Counsel Eric Hanson; and Sr. Administrative Assistant Susan Martin.  

  1. CALL TO ORDER
    The meeting was called to order by Chairperson Ingram at 8:47 a.m.

  2. ROLL CALL
    A roll call showed that six Commissioners were present, a quorum.

  3. PUBLIC COMMENT
    There was no public comment.

  4. APPROVAL OF MINUTES
    Commissioner Berley made a motion, seconded by Commissioner DeSart, to approve the minutes of May 20, 2021.  The motion carried unanimously.

  5. FINANCIAL REPORT
    Vice-Chairman Berley reported on developments including:

    • The Finance Committee met on June 15, 2021.

    • DHA Admin Cash is in a healthy position.

    • The plan for the Cares Act Revenue is to apply it to Admin and Operating expenses.

    • A discussion on the Stough Group PBV contracts ending with a recommendation for the attorneys to review contract and settlement agreement.

    • DHA Management, Inc. financials will no longer be covered in the DHA Board Meeting but in the DHA Management, Inc. Meetings.

    • The Finance Committee has reviewed and recommended approval of the DHA FY2022 operating budget for passage by the Board.

    • A question by Commissioner King regarding surplus of money and what to do with it resulted with Executive Director Coles to provide an informational document for the Board.

  6. EXECUTIVE DIRECTOR'S REPORT
    Director Coles highlighted the updated Covid office protocols.

  7. UNFINISHED BUSINESS
    There was no unfinished business.

  8. NEW BUSINESS
    • Resolution 2021-10 Approval to Renew Agreement with IHDA for RHS 2021 Grant Allocation Round 2. Commissioner Berley made a motion, seconded by Commissioner Bergman, and the motion carried unanimously. This is the annual contract to administer the state RHSP program.

    • Resolution 2021-11 Approval of FY2022 Budgets. Commissioner DeSart made a motion, seconded by Commissioner Hood, and the motion carried unanimously.

  9. EXECUTIVE SESSION
    Commissioner DeSart made a motion, seconded by King to recess into Executive Session to discuss personnel, with no return to public session. The motion carried unanimously, and the Board recessed into executive session at 9:29 a.m.

Respectfully Submitted,
Susan Martin
Sr. Administrative Assistant/Recording Secretary