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February 16, 2023 DHA Board Meeting Minutes

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MINUTES OF THE BOARD OF
COMMISSIONERS OF THE DUPAGE HOUSING AUTHORITY
Thursday, February 16, 2023

Pursuant to executive order 2021-15 signed by Governor Pritzker and guidance provided by legal counsel, DuPage Housing Authority conducted this meeting by use of electronic means using Zoom, without a physical quorum present in the boardroom.

Roll Call:
The Chair called the meeting to order, the following members of the Board being present: 

  • Sherrin Ingram, Chair, Virtual Attendance
  • John Berley, Vice Chair, Virtual Attendance
  • Dru Bergman, Commissioner, Virtual Attendance
  • Dawn DeSart, Commissioner, Not in Attendance
  • Jessica Garmon, Commissioner, Not in Attendance 
  • Stefanie Hood, Commissioner, Virtual Attendance
  • Candace King, Commissioner, Virtual Attendance

The following others were also present: 

  • Cheron Corbett, Executive Director, Virtual Attendance
  • Byron Williams, Comptroller, Virtual Attendance
  • Eric Hanson, Special Counsel, Virtual Attendance
  • Dwayne Tucker, BDO CPA, Virtual Attendance
  • Susan Martin, Admin Assistant, Virtual Attendance

The Chair declared the presence of a quorum and the meeting began at 9:01 a.m. 

Public Comments:
There were no public comments.

Approval of Minutes:
Hood made a motion, seconded by Berley to approve the minutes of Jan. 19, 2023. The motion carried unanimously.

Financial Report: 

  • The Finance Committee met on Feb. 14th.  The Comptroller is continuing to work with BDO. DHA is in a solid cash position.
  • A discussion covered the Carahsoft vendor and late invoicing.
  • HUD Repayment Update: The payment was made in January.
  • Budget Update: The FY23 budget has been re-forecasted. The Finance Committee recommends the Board approve the revised budget at their March meeting.
  • FY2022 Audit Update: DHA was informed by CLA that they will not complete the audit. A discussion ensued.

Executive Director's Update:
Highlights from the report included new departments such as Asset Management, Real Estate Development and Procurements. Some questions and comments on the wait list data report were covered.

BDO Update:
Dwayne Tucker of CPA, Director of BDO gave a brief status update including the anticipated time frame for completion of annual financials. He covered the repayment amount and disallowed costs. Discussion also covered the importance of proper documentation and the security deposit assistance.

Presentation of Resolutions:

  • RESOLUTION NO. 2023-04
    Administrative Plan Revisions. This resolution is to make changes in Chapter 4 of the DHA Administrative Plan to change back to a lottery selection system for the wait list. A motion to approve was made by Berley, seconded by Hood, and it passed unanimously.

Executive Session:
King made a motion, seconded by Hood to adjourn the Board's public session and go into Executive Session to discuss Litigation (Section 2C(11)) of the Illinois Open Meetings Act, with no return to public session after the Executive Session. The motion carried unanimously, and Chair Ingram adjourned the public session at 9:59 a.m.

Susan Martin
Recording Secretary