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October 15, 2020 DHA Board Meeting Minutes

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MINUTES OF THE BOARD OF
COMMISSIONERS OF THE DUPAGE HOUSING AUTHORITY
Thursday, October 15, 2020

Pursuant to executive order 2020-07 signed by Governor Pritzker and guidance provided by legal counsel, DuPage Housing Authority conducted this meeting by use of electronic means using Zoom, without a physical quorum present in the boardroom.

In Attendance: DHA Commissioners, Dru Bergman, John Berley, Mike Brosnahan, Jessica Garmon, Stefanie Hood, and Candace King.

Also present were Executive Director Kenneth Coles, Finance Manager Christine Celeste-Wade, Special Counsel Jean Kenol, and Sr. Administrative Assistant Susan Martin.

  1. CALL TO ORDER
    The meeting was called to order by Vice-Chairman Berley at 8:46 a.m.

  2. ROLL CALL
    A roll call showed that six Commissioners were present, a quorum.

  3. PUBLIC COMMENT
    There were no public comments.

  4. APPROVAL OF MINUTES
    Bergman made a motion, seconded by Hood to approve the minutes of September 17, 2020. The motion carried unanimously.

  5. FINANCIAL REPORT
    Finance Chairman Brosnahan presented the Financial Report. Among the topics covered were:

    • The Finance Committee met on Oct. 13th and reviewed financials.
    • Discussion covered the Cares Act financials.
    • DHA Management, Inc. cash continues strong.
    • Capital Budget- working on getting that to the Board next month.
    • Audit Update - Brosnahan and Bergman completed annual meeting with auditors. Tentatively scheduled to present at the January Board Meeting.
    • Calendar Checklist- to be presented to the Board next month.

  6. EXECUTIVE DIRECTOR'S REPORT
    Highlighted: cares Act spending/projects, Maximum Voucher Allowance (Payment Standards) to be presented to the Board next month, elderly housing, opening PBV Waitlist.

  7. UNFINISHED BUSINESS
    There was no unfinished business.

  8. NEW BUSINESS
    • Resolution 2020-13 Administrative Plan Revisions. With Covid-19 disrupting the required process and deadlines of the Mainstream voucher program, it was necessary to revise the Mainstream Section of the Admin Plan to service that population. Garmon made a motion, seconded by Bergman, to approve the resolution, and the motion carried unanimously. 

  9. EXECUTIVE SESSION
    Brosnahan made a motion, seconded by Garmon to adjourn the Board's public session and go into Executive Session to discuss Employment under Section 2(c)(1) of the Illinois Open Meetings Act, with no return to public session after the Executive .Session. The motion carried unanimously, and Vice­ Chairman Berley adjourned the public session at 9:33 a.m.

Respectfully Submitted,
Susan Martin
Sr. Administrative Assistant/Recording Secretary